Subsidy for Exchange Programme 2021/22

 

Application Deadline:

S1/Full Year Exchange: September 30, 2021

S2 Exchange: February 28, 2022

 

Application Link:

https://hku.au1.qualtrics.com/jfe/form/SV_7aE6ZIyM4WrYoxo

 

For Students who are in receipt of means-tested student financial assistance

 

  1. Complete online application
  • Only choose to apply for one scheme for one programme with reference to the programme eligibility
  • Students who are eligible for both SSE and Means-tested SSEBR will receive the subsidy from Means-tested SSEBR, but can apply for a subsidy under SSE for future study abroad programmes – see 6(c) under the Eligible Applicants and Selection Criteria as below

 

  1. Documents to be uploaded through the online application
  • UID copy – if you are in the final year of study in 2021/22
  • Latest SFAA approval letter from SFO in respect of the means-tested grants and loans applications (Sample of Approval Letter) (Applicable to SSE & Means-tested SSEBR ONLY)
  • Written approval from organising unit at HKU (ie. IAO or home faculty) to have physical exchange
  • Official admission letter issued by host university

 

For Students who are NOT in receipt of means-tested student financial assistance

 

  1. Complete online application
  • Apply for Non-means-tested SSEBR ONLY 

 

  1. Documents to be uploaded through the online application:
  • UID copy – if you are in the final year of study in 2021/22
  • Latest SFAA approval letter from SFO in respect of the means-tested grants and loans applications (Sample of Approval Letter) (Applicable to SSE & Means-tested SSEBR ONLY)
  • Written approval from organising unit at HKU (ie. IAO or home faculty) to have physical exchange
  • Official admission letter issued by host university

 

Important Notes

 

  • Please note that all physical study abroad programmes should be pre-approved by organising unit.
  • You are suggested to submit the application as soon as your participation of exchange programme is confirmed. Release of application result is on a rolling basis. For applications for SSE and Means-tested SSEBR, the subsidy offer will be confirmed upon verification with SFO of the applicant’s latest assistance level.
  • Upon approval, the subsidy will be disbursed within 3 months after the release of results.

 

 


 

Subsidy for Short-term Programme 2021/22

 

Eligible Programme Period: between September 1, 2021 and August 31, 2022

Application Deadline: August 31, 2022 
 

Application Link:

https://hku.au1.qualtrics.com/jfe/form/SV_2lwNIk4GMVyP7Dg

 

For Students who are in receipt of means-tested student financial assistance

 

  1. Complete online application
  • Only choose to apply for one scheme for one programme with reference to the programme eligibility
  • Students who are eligible for both SSE and Means-tested SSEBR will receive the subsidy from Means-tested SSEBR, but can apply for a subsidy under SSE for future study abroad programmes – see 6(c) under the Eligible Applicants and Selection Criteria as below

 

  1. Documents to be uploaded through the online application
  • UID copy – if you are in the final year of study in 2021/22
  • Latest SFAA approval letter from SFO in respect of the means-tested grants and loans applications (Sample of Approval Letter) (Applicable to SSE & Means-tested SSEBR ONLY)
  • Written approval from organising unit at HKU (ie. IAO or home faculty) to have physical exchange
  • Transcript or certificate of completion as proof of completion of the programme
    (If transcript or certificate is not available, students are responsible to approach the organizer for written proof of completion, ie. email from the organizer is acceptable.)
  • Post-programme sharing (at least 300 words)
  • 10 activity photos

 

For Students who are NOT in receipt of means-tested student financial assistance

 

  1. Complete online application
  • Apply for Non-means-tested SSEBR ONLY 

 

  1. Documents to be uploaded through the online application:
  • UID copy – if you are in the final year of study in 2021/22
  • Latest SFAA approval letter from SFO in respect of the means-tested grants and loans applications (Sample of Approval Letter) (Applicable to SSE & Means-tested SSEBR ONLY)
  • Written approval from organising unit at HKU (ie. IAO or home faculty) to have physical exchange
  • Transcript or certificate of completion as proof of completion of the programme
    (If transcript or certificate is not available, students are responsible to approach the organizer for written proof of completion, ie. email from the organizer is acceptable.)
  • Post-programme sharing (at least 300 words)
  • 10 activity photos

 

Important Notes

 

  • Please note that all physical study abroad programmes should be pre-approved by organising unit.
  • The application should be submitted within 1 month after completion of the short-term study abroad programme.
  • Release of application result is on a rolling basis. For applications for SSE and Means-tested SSEBR, the subsidy offer will be confirmed upon verification with SFO of the applicant’s latest assistance level.
  • Upon approval, the subsidy will be disbursed within 3 months after the completion of programme. 

 

 


 

Eligible Applicants and Selection Criteria

 

  1. Local students enrolled in full-time locally accredited undergraduate programmes when applying and throughout the duration of the study abroad programme.
     
  2. In receipt of means-tested student financial assistance from the Student Financial Office (SFO), or whose families are in receipt of the Comprehensive Social Security Assistance (CSSA) (Applicable to SSE & Means-tested SSEBR ONLY)
     
  3. To be participating in an eligible exchange activity as detailed in the above table “Eligible Study Abroad Programmes”
     
  4. Students who maintain good academic results and who have the ability to complete the study abroad programme.
     
  5. Priority should be given to those who have not received any subsidy under scholarship/sponsorship/subsidy schemes wholly or partly funded by the government.
     
  6. Each student will be eligible to receive subsidy throughout their undergraduate study under:
     

(a)    SSE once, irrespective of the amount of subsidy received.
 

(b)    Non-means-tested SSEBR once, subject to the maximum amount of subsidy to be received by them, i.e. $18,000.
 

(c)    Means-tested SSEBR for twice at most, subject to the maximum amount of subsidy of HK$60,000 discounted by the latest level of
student finance or the adjusted financial assistance level of 50%, whichever level higher throughout their studies at the same level.
 

Students are encouraged to undertake exchange activities in different places. If a student has been subsidised to take part in an exchange activity in one of the B&R regions under the Means-tested SSEBR, a student will have to participate in another exchange activity in another B&R region in order to be eligible to receive further subsidy under the Means-tested SSEBR or the Non-means-tested SSEBR, and vice versa.

 

Students will not be eligible to receive subsidy under the SSE/Means-tested SSEBR/Non-means-tested SSEBR if he/she has been subsidised under any of these Schemes for the same destination.

 

  1. For Students who have previously received subsidy under the original SSEBR during undergraduate study:
     

(a)    Previously received subsidy once under the original SSEBR:

eligible for (i) Non-means-tested SSEBR once; OR (ii) Means-tested SSEBR once;
 

(b)    Previously received subsidy twice under the original SSEBR:

not eligible for Non-means-tested SSEBR OR Means-tested SSEBR further
 

Amount of Subsidy

 

SSE & Means-tested SSEBR

 

Maximum amount of subsidy = (Destination + Duration) x Latest level of finance assistance           

 

Non-means-tested SSEBR

 

Maximum amount of subsidy = Destination + Duration
 

Destination

Amount of subsidy (HK$)

SSE

Means-tested
SSEBR

Non-means-tested SSEBR

Asia

(including Middle East)

3,000

N/A

(including Middle East, excluding the Mainland, Taiwan and Macao)

N/A

3,000

900

Africa

7,000

2,100

Oceania

8,000

2,400

Europe

8,000

2,400

North America

9,000

N/A

Central & South America & Caribbean

15,000

4,500

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Duration

Amount of subsidy (HK$)

SSE

Means-tested SSEBR

Non-means-tested SSEBR

5 – 13 days

N/A

3,500

1,050

 14 – 28 days

6,000

6,000

1,800

29 – 90 days

10,000

10,000

3,000

91 – 180 days

25,000

25,000

7,500

Over 180 days

45,000

45,000

13,500

 

 

 

 

 

 

 

 

 

 

  

Latest level of finance assistance

SSE

Means-tested SSEBR

Non-means-tested SSEBR

  • Discounted by level of finance assistance (in terms of percentage of full grant) approved by the SFO
  • If level of finance assistance approved by the SFO is lower than 50%, the financial assistance level to be adopted in the calculation should be adjusted upward to 50%.

N/A

 

 

 

 

 

 

 

 

 

 

Examples

Schemes

(Destination

+

Duration)

x

Latest level of

finance assistance

=

Received subsidy amount

SSE Example 1

United Kingdom:

($8,000

185 days:

$45,000)

70%

$37,100

SSE Example 2

10%

adjusted upward to 50%

$26,500

Means-tested SSEBR Example 1

Korea:

($3,000

14 days:

$6,000)

50%

$4,500

Means-tested SSEBR Example 2

20%
adjusted upward to 50%

$4,500

Non-means-tested SSEBR
Example 1

Singapore:

($900

20 days:

$1,800)

N/A

$2,700

Non-means-tested SSEBR
Example 2

Austria:

($2,400

180 days:
$7,500

$9,90

 

  • In general, the duration of an exchange activity should cover the period from the commencement date to the completion date of the official programme of the exchange activity. Travelling time back and forth between Hong Kong and the exchange destination should not be counted towards the duration of the exchange activity.
  • The University will adjust the actual amount of subsidy to be granted to the student downwards from that maximum amount, having regard to the actual travelling expenses and participation fees involved in the exchange activities, other subsidy/sponsorship received by the student, etc.
  • Students who have previously received assistance from other scholarships or support schemes wholly or partly funded by the government are also eligible for assistance under SSE/Means-tested SSEBR/ Non-means-tested SSEBR.
  • Students may receive scholarships, allowances or subsidies from other sources (including government and private) to cover expenses in connection with the same study abroad programme, which means students who will receive the Exchange Scholarship, Scholarship for Short-term Study Abroad Programmes or Short-term Abroad Allowance can also apply for government subsidy.

 

Important Notes

 

  • Students must declare to HKU that they have not received any subsidy under the Subsidy Scheme during their previous undergraduate study.
     
  • If at any time a student indicates they will withdraw from the programme (prior to or during the programme), their eligibility to receive the subsidy will be lost at the same time.
     
  • Applicants should meet all eligibility criteria prior to approval for the subsidy scheme. The final decision is subject to the review of the application and the necessary documents provided.
     
  • The personal data collected through SSE/ Means-tested SSEBR/ Non-means-tested SSEBR will be used by the University and EDB to monitor the operation of the Schemes and any other related purposes. The provision of personal data by the applicants/awardees is voluntary. The University will comply with the relevant provisions of Personal Data (Privacy) Ordinance (Cap.486), including seeking consent from applicants/awardees on provision of personal data for the purpose of implementation of SSE/ Means-tested SSEBR/ Non-means-tested SSEBR.