HKU International Affairs Office
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Application

Exchange

Application

Exchange Application Schedule 2024-25

  Fall (Semester 1 / Full Year Intake) Spring (Semester 2 Intake)
Application Start Date April 1, 2024 September 1, 2024
Application Deadline April 30, 2024 September 30, 2024
Visa Application Application should be started 10 weeks before the semester start date
Accommodation Application Deadline June 30, 2024 (tentative) October 31, 2024 (tentative)
Application Result Release May - June 2024 October - November 2024
Accommodation Result Release Mid July - August 2024 Mid November - December 2024
University Number & Portal Account Release Early August 2024 Early January 2025
Orientation Late August 2024 * Mid January 2025 *
Semester Start Date September 2, 2024 January 20, 2025

* To be confirmed

 

Click to download:

HKU Information Sheet 2024-2025

 

Application Procedures

Step 1 - Check Entry Requirements

To apply for the exchange programme at HKU, students must meet the following entry requirements.

  • Student is successfully nominated by their home institution
  • Student has undertaken a minimum of one-year university level study by the time they begin their exchange studies at HKU
  • Both Native and Non-native English Speakers must provide valid and acceptable English Proficiency Proof
  • Students are expected to be in good academic standing at their home institution. They should meet higher entry requirements if applying for the below faculties:
  Faculty of Law Faculty of Business and Economics
Academic Results
  • The minimum standard for admission for exchange and visiting students is a grade point average of 3.33 (which converts to the letter grade of B+) on a 4.3 scale.
  • Applications with a slightly lower GPA will be considered only if justifications are provided.
B average / CGPA 3.0 / Satisfactory level
English Language Proficiency TOEFL (iBT) 97 or IELTS 7.1 with no subtest below 6.5 Minimum English Proficiency proof requirement
Step 2 - Online Exchange Application

Invitation to Online Application

Students will be invited for Online Exchange Application through email from application start date onwards.

They are advised to complete online application no later than the application deadline. Late submission will not be processed.

 

Start Online Application

Students may refer to the step-by-step online application instructions: Exchange Student Online Application User Manual

 

Information on Proposed Study Plan at HKU

  • It is only a preliminary course plan for host faculties to review student’s application, students are not enrolled to those courses.
  • Students must enrol courses online during the course selection period or Add/drop period in the beginning of semesters Courses options can be found on Academic Information > Available Courses Offered by Faculties.
  • If certain course codes are invalid in our system, this means that they are currently unavailable / subject to change.

 

Requirements on Personal Statement

  • Students may wish to explain why they are interested in the exchange programme, and why they have chosen HKU as host institution.
  • There is no word limit for the Personal Statement.

 

Upload Supporting Documents

Supporting Documents Document Requirements To be Uploaded by
Official Academic Transcript
  • Academic transcript must be official and in English
  • Online/unofficial academic results will not be accepted
  • Include English translation if transcript is in other languages
Home institution / Students
English Proficiency Proof Native and Non-native English Speakers must provide valid & acceptable English Proficiency Proof Home institution / Students
Passport Copy
  • Please provide a scanned copy of your passport identification page.
  • Personal information page must be clearly visible (including machine readable lines)
  • Passport must remain valid until the end of your proposed exchange period with 6 extra months
Students
Curriculum Vitae (CV) Only applicable to Faculty of Law applicants Students

 

Application Processing Time

  • After the application deadline, students’ application will undergo review by proposed faculty.
  • The processing of application is on rolling basis and will take up to 1.5 months. Students may refer to Exchange Application Schedule for details.
  • Results announcement / Notice of Admission will be released by email.
  • Students are reminded to check their emails regularly during the period.

 

For exchange application enquiries, students may refer to our FAQ page for information.

Step 3 - Visa Application

Visa Application Paths

Please visit HKU Student Visa page instructions and application procedures.

Depending on student’s nationalitystudent’s visa application will go through two different application paths.

  1. Applications from Mainland students (using Exit-entry Permit as travel document and enter Hong Kong from Mainland China)
  2. Applications from international/Macao/Taiwan students (nationalities other than Chinese or, Chinese nationals with permanent residency in overseas entering Hong Kong from any other places other than Mainland China)

For enquiries on visa arrangement, please click here.

 

Points to Note for Visa Application

  • Students must complete online application after receiving the admission offer letter and mail hard copies of application documents as advised by the visa office.
  • Please note that it will take at least 10 weeks to process student’s visa application and the visa application fee is non-refundable.
  • During visa application, students are required to upload the Notice of Admission to the visa application system as the Immigration Department requires all necessary documents to be submitted for approval assessment.

 

Step 4 - Accommodation Application

Please refer to Accommodation Information from CEDARS Housing. Students should submit online application through CEDARS (with 10-digit exchange application reference number) by the accommodation application deadline.

Important Points to Note

  • Due to shortage in housing resources, students are suggested to apply for accommodation as soon as possible. The allocation of housing is subject to availability.
  • Students are allowed to apply for accommodation before receiving the Notice of Admission.
  • Upon receiving Notice of Admission, students should send a copy of the signed letter to CEDARS Housing by email for their further processing of the application.
  • Accommodation results will be announced through email. Student who has received offer should send a confirmation email to respective hall manager to accept the offer and indicate the check-in date. The offer will be withdrawn if no response has been received.

For accommodation application enquiries, please refer to our FAQ or contact CEDARS Housing at cedars.housing@hku.hk.

Step 5 - Acceptance Procedures

After receiving Notice of Admission, students are required to complete the following steps to accept the offer.

  1. Sign and submit Notice of Admission
    • Students should check whether the information in the Notice of Admission is correct (e.g. name and period of registration)
    • Login to online application account to accept/decline the offer and upload the signed Notice of Admission
    • Send a copy of the signed Notice of Admission to host faculty by email
  2. Secure Visa Application
    • Upload a copy of the signed Notice of Admission to student's online visa application
  3. Secure Accommodation Application
    • Send a copy of the signed Notice of Admission to CEDARS Housing at cedars.housing@hku.hk to further process the accommodation application.
    • Student who has received offer should send a confirmation email to respective hall manager to accept the offer and indicate the check-in date. The offer will be withdrawn if no response has been received.

Arrival Advice & Important Information

Please click Arrival Advice to learn what to prepare before arriving HKU.